1. Open a period
Create the accounting period, currency, start date, and end date. The period becomes the container for imports, reconciliation, calculations, statements, and export.
How it works
A close workflow agencies can hand to finance.
ErgoBase is built around one repeatable monthly close path. It does not hide warnings, guess unsupported cases, or mutate locked-period records.
2. Import financial source files
Upload supported platform CSV exports and bank statement CSVs. Source files are retained for traceability and duplicate files are blocked by file hash.
3. Reconcile deposits
Suggested matches use deterministic amount and currency checks. Unmatched or ambiguous items remain visible for review.
4. Calculate payouts
The active creator contract version, expenses, manual adjustments, and review flags feed the payout run. Unsupported cases are marked for review.
5. Approve statements
Creator statements stay draft until approved. Each statement links back to the payout record behind it.
6. Lock the period
After approval, the lock freezes the period. Later changes must go through a new correction or adjustment period.
7. Export the accountant pack
Generate the period summary, creator payout detail, reconciliation summary, manual adjustments, audit log, and PDF management summary.